The proposed project must quickly react to evolving areas of strategic importance in the interrelated issues of food insecurity, poverty and climate change in the region. It should be timely and should support in-country initiatives that will enable the ASEAN Member State’s (AMS) Focal Point to quickly respond to emerging issues and challenges, and increase its ability to articulate policy recommendations and directions. The project, single- or multi-country, could be any of the following:
Quick “turn-around” studies – These are researches usually done to support decision-making through fast methods that generate answers to specific questions. Examples of these methods include focus group discussion and online surveys, among others.
Quick “turn-around” research is usually employed when there is a need to make a decision, but some questions still have to be answered first, or there is a need to first clarify the questions that need to be answered, and there is no luxury of time to hold frequent big meetings.
Publication of relevant and current information on social forestry and climate change including documentation, material preparation
Review/assessment of Social Forestry/Community Forestry Programs as input to updating community forest management plans or developing/amending related policies
Profiling of social forestry practitioners from government and non-government agencies as a means of enhancing the country’s Social Forestry/Community Programs
Exploratory reviews– These are researches conducted for an issue or topic that is new or for an emerging problem and thus, has not been clearly defined yet. Exploratory research is often used to formulate formal hypotheses for more definitive investigation/study.
Conduct of feasibility studies on upscaling or replicating robust social forestry strategies and practices
Meta-analysis/Analytical studies and think pieces - These are studies where the researcher examines the results of several previous studies in the hope of identifying patterns among study results or other interesting relationships that may come to light in the context of multiple studies. It involves an integrative review of qualitative studies on a specific topic. (Greenland and O' Rourke, 2008)
Review of documented best practices on Social Forestry and Climate Change in their country, development and dissemination of materials to their country and other ASEAN Member States
Defining market-based instruments for Reducing Emissions from Deforestation and Forest Degradation (REDD) plus
Study tours -These are travel experiences with specific learning objectives that allow participants to gain knowledge, skills or practices from direct observation or participation to events of a particular area of study.
Conduct of learning visit to Social Forestry/Community Forestry sites that is anchored on the specific need of the institution
Participation of ASFN leaders and focal points in strategic knowledge management activities on social forestry/climate change issues
Dialogues/Roundtable discussions -These are short events, usually lasting between one and two days which bring together experts, practitioners and decision-makers to examine and explore a development concern in a collaborative setting. Attendees are invited to participate in group discussion and come up with policy recommendations and strategies for action in the thematic area under examination. Additionally, these policy roundtable discussions identify options or inputs that could be pursued to address the issues and concerns in aid of policy formulation.
Conduct of regular or special dialogues or forums to update policy-makers and practitioners on the latest news and developments on community forestry and climate change
Stakeholders dialogue on Climate Change related policies and implementation mechanisms
Preparation of position or background papers as inputs to policy debates and decision-making
PROJECT DURATION & MODES OF SUPPORT
The project should be completed in a period not exceeding six months and within a maximum budget of US Dollars Fifteen Thousand (US$15,000) for single country projects or around US Dollars Thirty Thousand (US$30,000) for multi-country projects.
Participation in relevant training programs may also be supported through a Scholarship Training Grants for a maximum amount of US Dollars Two Thousand (US$2,000).
Proposal development assistance will likewise be provided to selected AMS that need and request this through the ASFN Leader or Focal Point. A two-day workshop-training can be provided to a small group of participants from the AMS as identified/designated by the Focal Point. The ASRF will cover the cost of a Regional and a Local Facilitator. As counterpart, the Focal Point will provide the venue and food in the course of the training.
The proponent must be an ASFN Leader or Focal Point from any of the ASEAN Member States or its nominated partner-implementing institutions, organizations, or individuals.
Application to the ASRF will be by means of a dedicated application form available at the SEARCA website (www.searca.org). All required information should be contained in one electronic file, written in A4 size paper (8.27 x 11.69 inches) using Times New Roman and at 12-point font in Word Document format. All portions of the proposal should be typed single-spaced with one-inch margin on all sides. Name the file using the following: Country_Full Name of Proponent_Title (ex., Vietnam_Forestry Dept_Mainstreaming Climate Change Adaptation Strategies in the Forestry Sector in Kien Luong).
The proponent should submit the following information.
3.1 LETTER OF REQUEST
Written application addressed to:
The Regional Program Coordinator Project Management Office ASFN Strategic Response Fund or ASRF Research and Development Department
SEARCA College, Los Baños, Laguna, Philippines, 4031 Tel. No.: (+6349)-536-2287 local 137 Facsimile: (+6349)-536-2283 Email: firstname.lastname@example.org
3.2 CONTENTS OF THE PROPOSAL
The proponent must submit a detailed proposal that includes the following items:
Is the issue/concern that needs to be addressed clearly described? Why is this considered strategic/emerging/critical?
Is there a strong rationale or need for the proposed project?
Is the purpose and importance of the research/study/activity clearly stated? Are project objectives specific, measurable, and achievable within the proposed time frame? (Example: To increase cooperation between the communities covered by the social forestry program and government through a regular consultation once every quarter.)
Are the expected output/s and outcome/s clear and measurable? (Example: Output: Four regular consultations between communities covered by the social forestry program and the government; Outcome: Increased participation of communities in social forestry related activities (e.g. dialogues, training, farm planning, etc.)
The structure of the research/study
Methods of implementation
The activities to be accomplished
Requested budget and timeline for completion (See the format below)
Identify all projected expenses to complete the activity.
The budget is divided in two sections, as follows:
Personnel Services (honorarium, etc.) - This should not exceed 40% of the total project budget.
Maintenance and Operating Expenses -supplies and materials -travel expenses -communication cost -contracted support personnel (i.e. enumerators, training facilitators, resource persons, etc.)
Clearly specify and justify the cost of expensive or specialized items (e.g., computer set; software); other items can be listed in general categories (e.g., office supplies)
Administrative cost and contingency fund should not be included.
Sustainability Plan - The Proponent must indicate how the proposed project will be sustained after the project duration (i.e. how the project outputs can be applied in the long term?). The link of the proposed project to government’s management plan or policies must also be clearly explained by the proponent.
Budget and Timeline Sample Format
Counterpart (in cash and in kind)
A. Maintenance & Operating Expenses
To increase cooperation between the communities covered by the social forestry program and government through a regular consultation once every quarter
Four regular consultations between communities covered by the social forestry program and the government
Four consultations with 50 households from the communities covered by the social forestry program
Organizational Profile of Proposed Implementing Organization/Partner
3.2.1 COVER PAGE
One-page summary of information as presented below.
name of institution
Proposed Implementing Institution/Individual
summary of project objectives
Methods and Design
summary of methodology (for research only)
(for non-research projects)
project site in the country of research/study or venue/site/s of activity/ies
number of months
(i.e., 1 September 2014 to 28 February 2015)
state in US dollars (maximum of $15,000)
name of unit
Institution Mailing Address
unit address with postal code
(i.e., office, facsimile and mobile phone numbers)
PROCESS OF PROPOSAL SUBMISSION
The proposal will emanate from/be endorsed by the AMS ASFN Leader or Focal Point. Supporting documentation for the application such as the AMS Focal Point endorsement letter and the curriculum vitae/organizational profile of the proposed implementer/partner, must accompany this application.
The endorsement letter must provide a brief summary of the proposed project (How the proposal was developed? Was there consultations or discussions within the bureau? Is the proposed project part of a Management Plan but funds were insufficient? Or was it based on a rapidly developing opportunities in the policy or social arena? Do you have any other information that you want ASRF to consider in evaluating your proposal?)
Applications should be submitted via Electronic Mail
Send an electronic mail copy of the proposal to <email@example.com>. Relevant documents such as maps, management plans, pictures, and endorsements must be digitally scanned and sent through email.
DEADLINE OF SUBMISSION
All project proposals should be received by the ASRF Project Management Office not later than 15 December 2014. Proponents can still submit proposals outside the Call but funding opportunity will depend on the available grants.
REVIEW PANEL AND SELECTION PROCESS
An Internal Review Committee, using a pre-determined set of criteria, will review the proposals. The Committee will submit a short list of reviewed proposals to the SEARCA Directorate and the ASFN Strategic Response Fund Project Steering Committee (ASRF PSC) for final selection. The results of the panel review and selection process will be announced not later than 1 February 2015. Project implementation will commence on 1 March 2015, respectively.
In general, the ASFN-SRF seeks to fund proposals that are:
Relevant to ASFCC & ASFN objectives and priority themes
Impactful by addressing gaps or issues of strategic importance in the interrelated issues of food security, poverty and climate change in the country
Clear in articulating the gap or issue to be addressed
Strong in justifying the rationale for the proposed project
Relevant to ASRF objectives
Inclusive wherein participation of the government, communities and other stakeholders is apparent
Sound in methodology and activities to be undertaken
Reasonable in costing of identified activities
Only eligible costs can be taken into account. Costs are eligible when these are incurred and paid during project implementation (except for costs related to final reports and audits), are included in the approved project budget, and are identifiable and verifiable.
ELIGIBLE DIRECT COSTS
Office supplies and materials
Travel costs and per diem
Honoraria for experts/personnel involved in the project, the total of which should not exceed 40% of the total budget
Purchase of equipment and other tangible and intangible assets (e.g., software, intellectual property and copyrights) only when these are essential for successful project implementation and are well justified in the application document.
Other costs depending on the nature of the project, as long as justified and approved in the project budget
Grantees shall sign a contract with SEARCA. The contract shall detail the grant conditions. Fund releases shall be based on a work plan approved by the Steering Committee/PMO. The distribution and schedule of releases of 90% of the approved budget will depend on the nature of the project. The remaining 10% of the approved budget would be released upon submission of the final report and a financial report.
MONITORING AND EVALUATION The ASFN Strategic Response Fund PMO in coordination with SEARCA Research and Development Department will monitor and coordinate the implementation of the project. The grantee will be required to present the results of his/her project in a sharing workshop to be organized by the PMO.
 Unless there is compelling reason to set project duration beyond six months, in which case appropriate justification must be provided.